Automated attendance system your discipline captain at office

Written on 5:31 AM by Marco

When we talk about big companies usually it is not easy to track the regular attendance of the time like if they are present or not, they are working or not. It is neither pretty good nor convenient idea to take a paper and not down the employee’s attendance as we do in schools.

There should be an automated system that can do this task easily without making mistakes. Otherwise it may give a feel to employees that they are been tracked or their boss does not believe them and this will not be good for the health of the relation between the boss and his employees. Thank God that there are such attendance systems that are computerized and do the day-to-day work like scheduling employees, tracing their work hours and lot more is done by a single system.

This system not only simplifies your work but reduces it up to greater extent. Lots of administrative hassles are cut down with the help of this software. These types of tracking systems specially employed in organizations where the working hours of the employees constantly changes. In such organizations, it is not easy to track their employees between office hours.

Also such systems are also good to maintain discipline in office environments. This is because if the task will be done manually then people do not take it seriously but if there is an automated system to track them then they have to be responsible otherwise they can be punished according to the office rules.

Time and attendance software systems can reduce the administrative hassles of managing paper time slips and can greatly reduce the mistakes. They are mostly needed in bigger companies with staff whose work schedules are constantly changing. This system can also schedule break times between working hours, lunch time, and tea time and over time.

Such employee time tracking systems provide time tracking and schedule management capabilities including setting the break times, lunches, time off and overtime. The systems will also track late punches and show any patterns of absenteeism. Most systems also include auditing and reporting tools as well as give managers direct access to their employee data.

This automated system gives you more than a paper and pencil work. This system gives you report in the form of spreadsheet file and you can access it over your corporate network as well as internet. With the help of this system you can track your employee’s current location. This software also serves you while you are out of station or out of country.

An identification card is provided to the employees or sometimes a computer. Sometimes proximity cards are also used which is needed to be waved near a time clock reader. Employees have to punch their each day and time to work. If they leave for a small time then they have to punch again to start working back. Magnetic stripe cards are also employed by few organizations.

But if someone has the identification card of his friend then he can punch instead of his friend and the person will be marked as on time in the spreadsheet. Therefore biometric systems are employed that checks for employee’s handprints or finger prints to ensure the correct punching.

Kamya Sharma is a passionate writer. She writes on topic like employee tracking system, employee time tracking etc for the website http://www.covenantsystems.com/

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Introducing Time tracking system

Written on 5:29 AM by Marco

An Issue that comes with taking care of personnel records is the accuracy and the quantity of the information that needs to be considered. Our human resource depart are always lives in anxiety by this task because collection of information that has to be considered. This information requires be accurate to calculate the exact wages an employee is to receive. Things to manage are the attendance records, the number of holidays and sick leaves used and the actual leaves that are still remaining. Overtime pay can also be a reason of taking crocin (medicine) for the cure of headache, because personnel may not be paid the same in cases of overtime.

Time tracking system is the method or you can say system of manage the time that your whole team works on various projects or tasks for your clients, your company, or yourself. Time tracking system is a program that evaluate this cycle by observing the time electronically, delivering a fast and easiest route to view, record , adjust and report time, decrease the errors and the time and effort required when compared to written recording process.
When the first employee time clock was made, it had but one motive: to record the time when employee entered the factory and when an employee left the factory. This mechanical employee time clock would stamp day and time information on a fat paper card, hence the name 'time card'. This gave the factory owner an official record of the hours each employee worked.

The time card save the owner of the companies by making sure that each employee worked the number of hours whatever had determined by the companies. Time cards also save the employees by capturing the exact number of hours they worked, making it much more difficult for employers to cheat them out of their wages.

Attendance tracking formula continued to modern with smaller electrical time clocks eventually replacing the old monotones one. Before time cards even had 'time in' and 'time out' places mentioned on them already, so workers did have to carefully line up the time card in just the exact place. Companies’ owners and employees were no longer interested in exact time tracking system. The government now stepped in to help the companies in this regard and standardize the level of process. Now computers have become more advanced so has timecard software available in the market. Attendance of present employees tracking is more easier as vacation, sickness, and personal leave time can now be itself stored in a data. Employee time clock computers can be linked together with time card data maintained in a centralized location, yet accessible from all.

Time and attendance process has come a long way since many years but the motive to record the time an employee starts work and the time an employee stops work remained same.

Kamya Sharma is a passionate writer. She writes on topic like remote monitoring system, remote control sensor etc for the website http://www.covenantsystems.com/

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