Automated attendance system your discipline captain at office
Written on 5:31 AM by Marco
When we talk about big companies usually it is not easy to track the regular attendance of the time like if they are present or not, they are working or not. It is neither pretty good nor convenient idea to take a paper and not down the employee’s attendance as we do in schools.
There should be an automated system that can do this task easily without making mistakes. Otherwise it may give a feel to employees that they are been tracked or their boss does not believe them and this will not be good for the health of the relation between the boss and his employees. Thank God that there are such attendance systems that are computerized and do the day-to-day work like scheduling employees, tracing their work hours and lot more is done by a single system.
This system not only simplifies your work but reduces it up to greater extent. Lots of administrative hassles are cut down with the help of this software. These types of tracking systems specially employed in organizations where the working hours of the employees constantly changes. In such organizations, it is not easy to track their employees between office hours.
Also such systems are also good to maintain discipline in office environments. This is because if the task will be done manually then people do not take it seriously but if there is an automated system to track them then they have to be responsible otherwise they can be punished according to the office rules.
Time and attendance software systems can reduce the administrative hassles of managing paper time slips and can greatly reduce the mistakes. They are mostly needed in bigger companies with staff whose work schedules are constantly changing. This system can also schedule break times between working hours, lunch time, and tea time and over time.
Such employee time tracking systems provide time tracking and schedule management capabilities including setting the break times, lunches, time off and overtime. The systems will also track late punches and show any patterns of absenteeism. Most systems also include auditing and reporting tools as well as give managers direct access to their employee data.
This automated system gives you more than a paper and pencil work. This system gives you report in the form of spreadsheet file and you can access it over your corporate network as well as internet. With the help of this system you can track your employee’s current location. This software also serves you while you are out of station or out of country.
An identification card is provided to the employees or sometimes a computer. Sometimes proximity cards are also used which is needed to be waved near a time clock reader. Employees have to punch their each day and time to work. If they leave for a small time then they have to punch again to start working back. Magnetic stripe cards are also employed by few organizations.
But if someone has the identification card of his friend then he can punch instead of his friend and the person will be marked as on time in the spreadsheet. Therefore biometric systems are employed that checks for employee’s handprints or finger prints to ensure the correct punching.
Kamya Sharma is a passionate writer. She writes on topic like employee tracking system, employee time tracking etc for the website http://www.covenantsystems.com/
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